AI stock control and ordering system
Know what you've got, what you need and what to order, with AI doing the counting and the paperwork. Designed around how your business works, connected to the tools you already use, and live in weeks, usually at a fraction of the cost of off-the-shelf software.
The problem
Stock is tracked in spreadsheets or in someone's head, so you over-order some things, run out of others and only find the waste at the end of the month. Purchase orders and supplier invoices are typed in by hand.
What's inside, and where AI does the work
Every module is optional. Start with what matters most and add the rest as you see results.
What's inside
- Stock levels by location
- Purchase orders and suppliers
- Goods in and stock counts
- Recipes, bills of materials or kits
- Waste and shrinkage tracking
- Stock value and margin reports
Where AI does the work
- Forecasts demand from sales, seasons and events
- Writes purchase orders for you to approve
- Reads supplier invoices and delivery notes and checks them against orders
- Flags waste, theft and price rises
- Suggests what to discount, move or stop stocking
What it does for your business
Connects to what you already use
How it works
Describe it
Our AI brief builder asks a few questions about your business. About 5 minutes.
Plan and price
A plan, the screens you'll get and a fixed price within 2 working days.
We build it
A preview link to click through and comment on as it takes shape. Typically 2 to 6 weeks.
We look after it
Hosted, secured, updated and improved, with AI spending limits you set.
Questions
Do we need barcodes?
No. Barcodes help, but you can start with product lists from your tills or spreadsheets.
Will it place orders without us?
Only if you want it to. By default it drafts orders for you to approve.
Does it work across several sites?
Yes, with stock by location and transfers between sites.
How much does it cost?
You get a fixed price for the build, agreed before we start, then one monthly fee covering hosting, support, updates and AI running costs within limits you set. Because we build on our own ready-made core, it usually costs a fraction of off-the-shelf software with per-user licences.
How long does it take?
Most first versions are live in 2 to 6 weeks. Describe what you need and we'll send a plan with a timeline and fixed price within two working days.
Do we own our data?
Yes. Your data is yours, you can export it whenever you like, and it's never sold or used to train AI models.
Get a plan for your AI stock and ordering
Describe what you need in five minutes. We'll come back with a plan and a fixed price within two working days. Prefer email? hello@crosstownhq.com