AI finance back office: invoices, credit control and cash flow
Invoices in, payments chased, cash forecast and the month-end story written for you. Designed around how your business works, connected to the tools you already use, and live in weeks, usually at a fraction of the cost of off-the-shelf software.
The problem
Finance teams spend days keying invoices, matching payments and chasing customers, and the numbers arrive too late to act on. Cash surprises happen because nobody had time to look ahead.
What's inside, and where AI does the work
Every module is optional. Start with what matters most and add the rest as you see results.
What's inside
- Supplier invoice capture and approval
- Customer invoicing and credit control
- Cash flow forecast
- Spend and budget tracking
- Connections to Xero, QuickBooks or Sage
- Management reports
Where AI does the work
- Reads invoices and receipts, codes them and matches them to orders
- Chases late payers with the right tone at the right time
- Forecasts cash 13 weeks ahead and warns of pinch points
- Spots duplicate, unusual or overpriced spend
- Writes the monthly commentary on the numbers
What it does for your business
Connects to what you already use
How it works
Describe it
Our AI brief builder asks a few questions about your business. About 5 minutes.
Plan and price
A plan, the screens you'll get and a fixed price within 2 working days.
We build it
A preview link to click through and comment on as it takes shape. Typically 2 to 6 weeks.
We look after it
Hosted, secured, updated and improved, with AI spending limits you set.
Questions
Does it replace our accounting software?
No. It works alongside Xero, QuickBooks or Sage, doing the reading, matching and chasing so your books stay up to date.
Who approves payments?
You do. AI prepares and codes invoices; approvals and payments stay with your team.
Can our accountant use it?
Yes. You can give your accountant access, and the monthly commentary makes their review faster.
How much does it cost?
You get a fixed price for the build, agreed before we start, then one monthly fee covering hosting, support, updates and AI running costs within limits you set. Because we build on our own ready-made core, it usually costs a fraction of off-the-shelf software with per-user licences.
How long does it take?
Most first versions are live in 2 to 6 weeks. Describe what you need and we'll send a plan with a timeline and fixed price within two working days.
Do we own our data?
Yes. Your data is yours, you can export it whenever you like, and it's never sold or used to train AI models.
Get a plan for your AI finance back office
Describe what you need in five minutes. We'll come back with a plan and a fixed price within two working days. Prefer email? hello@crosstownhq.com